Virtual Data Rooms as a Legal Repository

The Legal Document Challenge

DataRoomZ Legal Virtual Data Rooms deliver a top-tier secure document repository, management, and review solution, which address the information paper chase. Our solution provides you with the ability to collect filter and review information. With DataRoomZ you can quickly segregate privileged, responsive and non-responsive documents in order to meet those looming deadlines.

DatRoomZ Litigation Virtual Data Rooms contain all relevant case information which resides in a secure, online document repository that is outside of the law firm’s firewalls and other obstructions, providing the legal teams and the courts with 24/7/365, password protected access. As pleadings, depositions and exhibits are generated, they are added to the existing case material in the legal virtual data room. Those participants with the correct permission level are then automatically notified via email alerts of the new information. Administrative audit tracking reports show you who has accessed each of the documents and allow you to better manage your experts and the case in general.

Legal Document Repository: A Better Way

With DataRoomZ Virtual Data Rooms we have saved our client thousands of dollars in printing costs alone, as well as getting Joe’s old office back – which we needed since we’ve hired a new attorney – and we are moving forward as this complicated world of legal virtual data rooms and document management and review becomes clearer. We don’t need to shudder when we see all that paper. We don’t need to shudder when we see those hard drives arrive. The DataRoomZ Litigation Document Repository Solution is dedicated to solving age-old legal challenges with cutting edge technology and wrapping it up in a cost-effective package.

A Legal Virtual Data Room Case Example

Step 1 – Data Collection – Organizing the Information

After the “meet and confer” session about document and data handling for the case with opposing counsel,DataRoomZ Litigation Virtual Data Rooms arranges for scanning the paper documents. Each document is scanned and an electronic image file created (PDF). Next the electronic files are routed through Optical Character Recognition (OCR), which is just that – As the picture of the document is taken a corresponding text file is created that contains all of the text recognized on each page. Why do that? Well think of the advantage of being able to instantly search 40,000 pages to find the who/what/when in your case.

Step 2 – Document Review – Filtering the information

Now that we have a handle on the bulk information, whether it is in ESI or recently scanned paper, we can start to categorize the responsive information, setting aside the privileged documents. We continue to eliminate duplicity, toss out junk, and get rid of non-responsive documents that have no business in court. It is not unusual to see the document set reduced by 50-80 percent during this stage.

Step 3 – Case Management – Using the Information

With a much smaller data set, we now begin the process of creating witness folders, privilege sets, and organizing the data in conjunction with our go-forward case strategy. Our legal team now begins to evaluate our data set and make decisions on how we will use this information. With the DataRoomZ tool, documents now reside in a secure password protected data site that can be accessed from any computer with an internet connection. Imagine having a breakthrough thought on a Saturday and not having to drive into the firm to expand upon the idea. Besides having powerful search capabilities, DataRoomZ allows you to tag documents to reflect your team’s strategy.

DataRoomZ is completely customizable – no need to try to squeeze into an inflexible system. This is your case, and this is your secure document storage solution – DataRoomZ Litigation Data Rooms. Maybe it’s time to think outside the box and give us a call.