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DataRoomZ is your Compliance / Governance Solution

Virtual data rooms for corporate governance

With the introduction of Sarbanes-Oxley (SOX), the demands for greater transparency and financial reporting have dramatically increased. These profound compliance and governance changes have greatly contributed to the challenges, requirements and expenses associated with business management.

Sarbanes-Oxley: SOX regulates corporate financial records and provides penalties for their abuse. It defines the type of records that must be recorded and for how long. It also deals with falsification of data. Affecting data storage capacities and planning, SOX was enacted after the Enron and WorldCom scandals of the early 2000s. The bill was sponsored by Paul Sarbanes, Democratic Senator from Maryland and additionally authored before passage by Michael Oxley, Republican Senator from Ohio

DataRoomZ Compliance, SOX, and Governance Virtual Data Rooms have the ability to generate a comprehensive audit collection of detailed reports, including reports that capture changes to documents, user communications and document viewing. Clients may control viewing and printing rights and vary them from party to party and from phase to phase in a transaction. This lets a seller or owner keep key information confidential until they are ready for disclosure. Once ready for disclosure, the seller or owner then has the ability to only share the information with only those they choose.

Companies can effectively manage audit requirements by eliminating the need to track hard copy documents, faxes and e-mails which create unnecessary confidentiality issues. Specifically these issues pop up in the e-mail systems, servers and fax rooms of every party involved. At the conclusion of a transaction, clients can, at no additional cost, create an archive copy of all reports and data relating to their data rooms. The archived data can then be burned to a DVD.. The archives are useful for auditing and general record keeping purposes.

The benefit of having a single, controlled, master document repository is that it eliminates the need for document couriers, faxes and e-mails. It also allows you to circulate drafts for review and comment.

Our Compliance, Sox, and Governance Virtual Data Room solution utilizes a fully redundant hosting infrastructure. As an outsourced solution, our service offers customers maximum reliability without requiring the customer to make a material investment in system infrastructure.